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Photographers' Submissions
Guidelines and advice

New Photographers

We are always keen to view new top quality material.  However, new photographers are required to submit a minimum of 800 images, preferably in digital format for editing.

Digital Image Submissions

We have once again reviewed and optimised our digital image submission guidelines.

By following these guidelines you will ensure your images will look their best and help us speed the process of loading your images to our web site.

Initial Submission

Your initial submissions should be in the format of either low resolution JPEG files (or low resolution and corresponding high resolution files at the same time).  JPEG low resolution files should be saved RGB at 72ppi and should ideally be at least 600 pixels along the longest side.

High resolution images should be TIF... see High Resolution Submission section.

All images should be embedded with description and caption information. This is important, as our system extracts this data and aids us in getting the images on our system and therefore online.

Please embed captions and keywords in the image files or send an excel spreadsheet. This greatly assists us processing your work to our system and the website. Captions should contain the main information for the image and go into the "Description" field. For example "Couple, Eiffel Tower, Paris". Notice the order of words from less generic to more generic. Keeping captions in this order helps speed up the process. All other relevant descriptive words should go into the keyword field. Please do not put important information in the filename field. Please ensure the accuracy and spelling of the information you are submitting.

Please also indicate if the image has either a Model Release (MR) or a Property Release (PR).

If you do enter a document title then keep it the same as the file name.

Names of the various fields vary between programs but generally the short, concise info is the description or caption.

If images are not embedded with caption (IPTC) info then the images files must be accompanied with an Excel spreadsheet containing this data.

This spreadsheet should be in digital format and saved on disk with the low resolution files.

Obviously corresponding High and Low resolution images should be saved with exactly the same name and if submitting together should be saved in separate flat directories. (By flat we mean no folders within folders.) This is very important! As folders within folders hinders the batch processing of images. The data also should have the same reference name as the images themselves.

(Please note that embedding caption info or IPTC info can also be referred to as Meta Data.) These files should be submitted on appropriate media. Either CD, DVD or Hard Disk depending on the volume of the submission. See below for CD, DVD and Hard Disk information.

We can then make our initial selection and notify you which images we require in High resolution format (if not submitted already - in which case we will inform you which images have been selected by sending you an acceptance list).


High resolution submission

When we have finished editing your images we will send you a list, usually by email, of the hi-res files we would like you to send us. Please follow these guidelines when preparing these files:

General guidelines

All high resolution images should be in RGB (i.e. not CMYK and please don’t convert saved CMYK files to RGB as this process looses some of the colour information).

All high resolution files should be embedded with the Adobe RGB 1998 colour profile.

Do not use any image sharpening software.

Scan guidelines

If you are scanning your backlog transparencies and thinking of submitting scanned images please remember to check if the subject matter looks 'dated'. If not... we will still accept scanned images if the transparency has been scanned using a quality dedicated film scanner. Scans should be saved in TIF format with no LZW compression.

We do accept hi-res in JPEG format, but it is recommended that you speak to Andrew in the office (0845 1163184) initially to run through requirements.  But in short, JPEGs should be saved from original TIF images, and saved at maximum quality.

The TIF file can be saved with MAC byte order or PC byte order (there is an option for this when saving) either is fine.

Images should be scanned to a minimum of 50MB and a maximum of 80MB.

Resolution should be set to 300ppi.

You may scan to the highest bit depth possible but convert to 8 bit before sending the images to us.

The images should undergo basic colour correction and any colour errors removed. Also if submission JPEGs once again these must be saved at the highest quality and the image should be free of any JPEG artifacts (noise from JPEG compression).

The images should be cleaned so they are free from any traces of dust, hair or scratches. (After a clean transparency has been scanned we recommend you use the powerful tools in PhotoShop to remove any blemishes.  It is advisable to clean images at 100% magnification concentrating on individual problem areas.

We do not recommend using software such as ICE or tools that clean the image as a whole.

Digital camera guidelines

The optimum image size is between 48 MB and 90MB. The digital camera should be capable of producing images of at least 17MB.

Interpolate the images to a minimum of 48MB using professional upsizing software such as PhotoShop CS or higher.   Images can be up-sized in one step.  Upsizing in several increments can be done, there arguments for and against.  But one step is obviously quicker and the difference in image quality is often negligible.  Use discretion and check image quality at all stages.

All images must be colour corrected and cleaned of any imperfections. Check digital cameras do not have dust on the sensor, as this will produce noticeable blemishes.

Save these images as above preferably in TIF format, but JPEGs at maximum quality are acceptable. We always welcome your new submissions. You are able to check to see if your latest images are online by using the 'Advanced Search' on the Travel Pictures website and selecting your name under the 'Photographer' option. Newest images are displayed first.

When submitting new images, please do not use file names from previous submissions.

How to send your images

CD/DVD and Hard Disk guidlines

Files should be written toCD, DVD or Hard Disks in the following manner...

The images should be saved with the same reference number or filename as used when submitting the original low resolution files.

Do not add extra images that were not selected from the initial submission.

Please do not create any extra directories than needed (no folders within folders).  The maximum number of directories/folders should ideally be 3. Example - High resolution, low resolution and data.

After you have created the CD/DVD/Hard Disk, please check to ensure there are no disk errors or corruption.

Please mark the CD/DVD/Hard Disk with your Photographer name and number. We are sorry but unfortunately we are unable to return CDs or DVDs.

Hard Disks are a great and speedy way of submitting large quantities of images. Please ensure the drive is Mac compatible and does not contain any additional personal files when sending to Travel Pictures.

Please also ensure the disk has all appropriate cables etc.

If you do not have a portable hard disk then we have a 60GB portable drive that is available for loan. Please contact Andrew via the number or email address below for details.  Adherence to these guidelines will facilitate the speedy loading of your images to our web site.

FTP Submissions

There is also a facility for photographers to send images via FTP. This is something that would be ideal for sending large batches over night etc.  To find out more about this facility and to obtain the necessary address, username and password please contact Andrew via the number below.

For any queries or further guidance please contact Andrew on 0845 1163184 or andrew@travel-pictures.co who will be more than happy to assist.

Wants List

To see a detailed list, please click on the camera

Digital Submission Checklist
Just a reminder of the key requirements of hi-res digital submissions. Images should be flattened.  No layers or alpha channels (saved selections).  Cleaned and free of blemishes such as dust and scratches Colour corrected (basic) RGB (Colour space Adobe RGB 1998) TIF format (unless an agreement has been arranged otherwise) Approx. 50mb (scans should be at least 50mb).  Submitted on CD, DVD or Hard Drive in a flat directory. No sub-folders.  Unique file names wherever possible (no different images with the same name).

Photographer's Contract



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